Organize and execute every step needed for effective Contracting with Vendors. Including the RFP, Opportunities, Approvals, steps are provided to Finalize and Activate Contracts. Opt! Contracting helps you meet your requirements easily. Using the automated process to track and inform about expiring and expired contracts, we help you with a pro-active, on-time contract handling. This unique utility includes the capabilities to store and manage attachments, develop abstracts, send vendor packets, send & track FYIs and Approval Requests, and manage contract extensions.

Managing events (likes seminars or conferences etc.) is easy with Opt!. It includes Invitation, On-line or Call-in Registration, Payment, Thank You Note for Registering along with Event Details, Reminders, Check-In, After Event Summary & Survey and makes them easy and fully automated. We also allow for Early Registration Discounts, Cancellations, Credits, Venue/Schedule changes, and Capacity Control including various Reports and Data Analysis Charts.

Use Opt! Service Calls Management to organize and manage service calls efficiently. Using this utility, you can be assured that all your service calls will be handled on-time and everyone providing service will be well-informed. Through e-mails and personalized web pages, we keep the service recipients well-informed about activities and status to deliver a personalized and satisfying service experience.

Through a comprehensive set of features, we are assisting all visitors with getting appointments, meeting the desired personnel, seeing the receptionist, making a delivery and all other related requirements. Also, Opt! lobby attendant greatly helps with sending emails and messages to admins/authorities and monitoring each visitor request.

Store and organize your documents easily and link with multiple accounts, opportunities, and tasks quickly. Once the documents are stored, they are accessible from anywhere with proper access rights as well as transmitted as an attachment. These documents are easily searchable with the text in them. Moreover, we provide Scanner (TWAIN) Integration to upload paper documents as well as drag & drop capability for electronic ones.

Use Opt! On-boarding Management to easily follow all steps required with On-boarding. Below are the details:

DATABASE

• Multiple Clients
• Multiple Candidates
• Multiple Job Types for each Client
• On-boarding Forms & Documents associated with Clients/Job Types (Forms supporting signature if required)
• On-boarding Packages (with version controls) associated with Clients/Job Types

FEATURES / FUNCTIONS

• Maintain Clients, Candidate, Forms, Documents, and On-boarding Packages.
• Send On-boarding Requirements to Candidates with an URL Link that allows Candidates to access On-boarding package – fill forms – read and acknowledge documents etc. Optionally send SMS (Text Message) to Candidate’s Cell Phone.
• Send information e-mail to Clients also.
• Re-send On-boarding Requirements in case missed by Candidate.
• Provide Administrators the capability to track and view on-boarding progress by each Candidate.
• Auto reminders for the Candidates who are late in responding.
• Enable Candidates to partially fill forms and indicate “Complete” when fully filled. Partially filled forms can be re-accessed by them.
• Enable the Candidates to Sign completed forms if required. (using mouse or finger)

MISCELLANEOUS

• Personalization – customer logo/name on system screens, forms, documents, and e-mails
• Various Search, Print, Reports, and Administrator Dashboard capabilities
• Further Customization Services Available